SOP NO.6: Standard Operating Procedure for Distributing Protocol Documents

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Purpose

This SOP describes how to handle original documents and copies of documents in order protect confidentiality of the documents.

Scope

The SOP applies to documents that include protocols and related documents; data related to participants; correspondences to and from NCRSH; minutes of meetings etc. This SOP is for usage by NCRSH members, secretariat and any visitors or consultants on the committee.

Allowable Exceptions

None

Specific Procedure

• New members, secretariat, visitors and consultants engaged on NCRSH business sign a confidentiality agreement form at the time of appointment
• Members and secretariat of NCRSH request for copies of documents
• All documents obtained must be signed for in the distribution log
• Secretariat shall maintain the distribution log and the signed confidentiality form on file

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