CALL FOR PROPOSALS FOR INSTITUTIONAL GRANTS UNDER THE SCIENCE AND TECHNOLOGY FUND BEING MANAGED BY THE NATIONAL COMMISSION FOR SCIENCE AND TECHNOLOGY

1. BACKGROUND

The National Commission for Science and Technology was established by the Science and Technology Act Number 16 of 2003 to advance science, technology and innovation in Malawi. The mandate of the Commission is to advise the Government and other stakeholders on all science and technology matters in order to achieve a science and technology led development. Its Mission is; to promote, support, co-ordinate and regulate the development and application of research, science, technology and innovation in order to create wealth and improve the quality of life for Malawians.

As part of a mechanism towards the achievement of its Mission, the Commission manages the Science and Technology Fund that was established under section 24 of the Science and Technology Act. The objects of which the Fund was established are the advancement of science and technology. The Fund has received financing from the Government of Malawi which the Commission intends to use to administer the Institutional Grants Scheme. Institutional Grants (IGs) are intended to strengthen capacity of institutions to conduct, co-ordinate and promote research, science, technology and innovation in Malawi. The Commission is now inviting full proposals for institutional grants.

2. FUNDABLE COMPONENTS OF THE INSTITUTIONAL GRANTS

Project proposals addressing one or a combination of the following components will be accepted;

  1. Laboratory/Research Equipment Acquisition
  2. Centres of Excellence Set-up or Strengthening (including innovation hubs/incubation centres)
  3. ICT Equipment Support
  4. Information and Knowledge Management Systems
  5. Research Ethics Committees Establishment or Strengthening

The specific details and elements of these fundable components are fully described in the Guidelines of the grant which can be accessed as indicated in section 6 below.  Applicants are free to apply for one or a combination of fundable components on one application as multiple applications shall be declared null and void. Application for a combination of fundable components is encouraged.

3. FUNDING LEVEL

The budget limit for each Institutional Grant will be not more than Forty Million Malawi Kwacha (MK40,000,000). The budget in the proposal must not exceed this grant value.

4. DURATION OF THE PROJECT

The projects will be implemented for a period not exceeding twelve months.

5. ELIGIBILITY  

Eligible institutions to apply should have the following characteristics; 

  1. Should be public or not for profit institution including tertiary private institutions;
  2. Must be registered in Malawi and has an operating charter such as constitution, Act of Parliament, Trust Deed, etc;
  3. Should have adequate and workable finance and audit management systems; and
  4. Should express willingness to allow NCST to carry out an institutional due diligence and systems assessment.

Support letters of the proposals from the host institutions are a prerequisite. Proposals without institutional approval through support letters will not be considered.

6. HOW TO APPLY

The Institution has to submit a full proposal that includes the following;

  1. the need and justification of the grant and
  2. how the grant intends to contribute to the strengthening of research, science and technology at the institution and in Malawi as a whole
  3.  the expected outputs as well as the institution’s financial management procedures for managing the grant
  4. Sustainability plan of the project after the grant

The Application Form is contained in the Guidelines of the Institutional Grant Scheme that appears on

www.ncst.mw/institutionalgrantsguidelines

7. GENERAL REQUIREMENTS

The following should be taken into consideration.

  1. The management structure should be well defined as well as a clear sustainability plan.
  2. Applicants should “make the case”, i.e. to explain the steps that led to the proposed request and focus.
  3. Demonstrate how the grant will contribute towards the attainment of the Malawi 2063.
  4. Demonstrate the strategic value of the grant to Malawi.
  5. Demonstrate how the grant will contribute to the advancement of science and technology and capacity building;
  6. Clear policy on the institution’s sustainability of the project after the grant.
  7. Description of how gender and diversity will be included in the implementation of proposed projects.
  8. Budget should be realistic and adequately justified.
8. SUBMISSION AND PROCESSING OF PROPOSALS
  1. The full proposals should be submitted electronically to directorgeneral@ncst.mw with a copy to mkachedwa@ncst.mw and the subject heading “Full Proposal for Institutional Grants” should beclearly indicated.
  2. The Proposal and Application Form must be complete and will be reviewed based on their quality and merit. Incomplete applications will not be considered.
  3. All documents (full proposal and Application Form) have to be submitted in both PDF and MS Word files, using 1.5 spacing and font size 12, Times New Roman.
  4. Applicants will be required to submit full proposals which will be screened for completeness by the internal Grants Management Committee before a rigorous review by the Independent Panel of Reviewers.
  5. The screening, review and selection of proposals shall take into consideration the completeness of the application package, eligibility and review criteria as contained in the Guidelines of this Grant Scheme.
  6. All proposals will be received and processed in confidentiality and with complete acknowledgment of Intellectual Property Rights of the proponents.
  7. NCST’s decisions will be final.
9. DEADLINE FOR SUBMISSION OF PROPOSALS

14th January 2022 at 16:30hrs Central Africa Time. Late applications will not be considered.

10. ENQUIRIES

For any enquiries or clarifications please send an e-mail to the Director General, National Commission for Science and Technology at directorgeneral@ncst.mw with a copy to mkachedwa@ncst.mw